Document Management Companies Terminology

Annotations: alterations made to a document using a highlighter, sticky note, or electronic tools

Batch Processing: the input of a large amount of information in a single step

Briefcase: the simplified transport of information form one computer to another

Caching: temporary storage of information on a hard disk

COM (Computer Output to Microfilm): the process of placing electronic records and computer reports on a microfilm

Document Imaging: a document management software that stores, organizes, retrieves and distributes information on the computer

Drag-and-Drop: moving on-screen objects with the help of the mouse

Electronic Document Management: imaging software that manages electronic documents

Full Text Indexing and Search: information can be retrieved by a word or phrase in the content

Index Fields: database fields that help categorize and arrange documents

Jukebox: a storage device for optical disks

Off-line: designed for the storage of archival documents, not connected to the computer

On-line: storage of documents on the hard drive of the computer

RAID (Redundant Array of Independent Disks): hard disks that operate as a single unit

Scalability: a system's capacity to expand

Scanner: a device that converts paper document into computer images

Thumbnails: miniaturized versions of an image, for the purpose of quick overview

Video Scanner Interface: device connecting scanners with computers

ZIP: a file compression form