Virtual Office Space Terminology

If you need to use virtual office space in order to operate your business, then it is best to understand the terminology that is used. This will ensure that you comprehend what you are signing up for with a virtual office service provider. There is a wide array of terminology used in the virtual office space industry. This terminology consists of legal terms, technical terms, and payment terms.

Retainer Fee - This is a payment term used quite often in the industry. Many virtual office space service providers and virtual assistants require a retainer fee to ensure that they will receive a payment for their services rendered, but also to pre-sell a block of specific hours in advance. In other words, a retainer fee is a payment contractual agreement made between you and the virtual office space service provider. The arrangement consists of you purchasing a specific number of hours per week or month for the services you need performed. You pay for this service in advance.

Virtual Assistant - An independent contractor providing you assistance in running your business, whether it is administrative, technical, or creative help. Many businesses utilize personal virtual assistants in running virtual office space operations.

Web Conferencing - If your business is going to utilize virtual office space services then you will want to take advantage of web conferencing. Many virtual office service packages offer web conferencing. Web conferencing allows people to collaborate online conducting presentations and meetings. All communications are done in real time.

Web Based Office Suite - Web based office suites are tools that companies can make use of in conducting business. Web conferencing is part of the web based office suites. A business that conducts their operations utilizing a virtual office space may use a web based office suite. The suites usually consist of tools to perform word documents, spreadsheets, instant messaging, web conferencing, and email. Businesses can store and share files and utilize the tools to collaborate with one another online.

These are just a few terms that you will need to understand if you are going to use a virtual office space as a way of conducting business. There are more terms, but as long as you're aware of the ones mentioned here, you will be able to better comprehend what your virtual office space service provider is explaining to you about the services they provide.